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Bids for 2024 Spring Commodities were opened on March 7, 2024. The bid tabulation is available on the SHACOG Purchasing Alliance website for the following products: • Road Aggregates • Liquid Asphalt • Bituminous Surfacing Materials • Line Painting and Reflective Glass Beads • Guide Rails and Posts, Components and Installed • Traffic Signs and Sign Posts • Thermoplastic Pavement Markings • Frames, Rings & Grates – Cast Iron and Steel • Precast Concrete Inlets and Risers • Manhole Inserts • Plastic Pipe • Swimming Pool Chemicals • Wastewater Treatment Chemicals • Fertilizers • Weed Killer • Ballfield Mixture • Top Soil • Hardwood Bark Mulch • Wood Carpet • Mushroom Compost • Portable Toilet Rental Service Please remember that participants must formally accept the bids to secure the prices offered by the vendors. It must again be emphasized that each municipality is responsible for accepting these bids. The joint purchasing format employed to secure these bids does not result in a master contract. Therefore, formal notice of bid acceptance must be issued to the vendors by your community in order to secure the quoted prices. This should be done by May 17, 2024. Please be reminded that absent notice by this date the vendors are not obligated to honor these prices. Following through with this formal award procedure is of particular importance due to the many conditions imposed on their bids by the various vendors. This is especially true concerning product availability and surcharges, which are specifically prohibited by our specifications. Although placing a condition on a bid technically represents a counteroffer and not a bid, the final decision about what to do with a vendor’s offering is that of each municipality. Since price will often prevail regardless of any condition, to preserve that price, notice of acceptance of the bid by the stipulated date is critical. Remember, this is a contractual process. The bid – or offer – by the vendor is the first part of that process. Municipal acceptance is the second part. Do not, however, confuse acceptance with the actual placement of an order. Unless otherwise indicated, these prices are firm for a one year period. Since these are not requirements contracts, the municipality is not obligated to purchase anything. Nonetheless, that should not preclude notifying the vendor that its bid was accepted to “lock in” the price. The municipality is then protected should a purchase be required in the future. A sample letter to achieve this end is provided below. Of course, if the municipality wants to place an order, a purchase order should simply be sent with the notice of award. You are encouraged not to delay the issuance of these notices. Please send copies of these letters to the SHACOG office. Should you have any questions or require additional information concerning the above, please do not hesitate to contact the SHACOG office at 412-429-1130. 
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